From:  Beth Embry, Executive Director

Re:  2008 MAFP Fall Conference Exhibit & Sponsorships

The Mississippi Academy of Family Physicians Annual Fall CME Conference will be held October 17-19, 2008 at The Grand Hotel Marriott Resort in Point Clear, AL. 

We invite your company to participate in our meeting. The target audience for this meeting is Family Physicians and those who work in collaborative roles with Family Physicians.  We expect 50-60 family physicians to attend the 2008 meeting.

Your company will be listed in the final program as well as on the exhibitor¡¯s punch card and exhibitor list that each participant will receive in their registration packets.

MAFP is a nonprofit organization which focuses its resources on efforts that affect the entire health care community.  MAFP offers continued medical education for primary care physicians, training of young medical students at the University of Mississippi Medical Center, and supports the Mississippi Academy of Family Physicians Foundation---the philanthropic arm of the Academy.

We also invite you to participate in sponsoring a function or event.  Through such sponsorships, you will be recognized for your support of the advancement of Family Medicine and will be afforded the opportunity to promote your business. 

Enclosed is a list of the functions and activities for sponsorship and a commitment form for your use.  Sponsors will be accepted on a first-come, first-served basis.  All sponsors who commit will be listed in the program and recognized at the meeting, as well as signage at the appropriate function.  Please respond as soon as possible so that planning and printing can be done quickly.

If you have any questions concerning the full or partial sponsorship of any function or activity, please call Beth Embry or Cheryl McNinch at 601-853-3302. 

Your check may be made payable to Mississippi Academy of Family Physicians and mailed to 133 Executive Drive Suite E, Madison, MS  39110.  Our tax ID number is 64-6025386.

As always, we appreciate your continued support and look forward to working with you in the future.

****************************************

Application and Contract for Exhibit Space

Exhibit space will be assigned on a first-come, first-serve basis, according to the date the contract and payment are received. There is limited amount of exhibit space available, so please register early.  Booth space includes a 6-foot table, access to electrical outlet (if needed), and a chair.

Space will be charged at a rate of $500 per booth. Space must be paid in full on or before October 1, 2008.  Please make check payable to Mississippi Academy of Family Physicians.  MAFP Tax ID # is 64-6025386. 

Set Up:   Friday, October 17, 12:00 - 4:00 p.m.

Exhibit Hours:   Friday, October 17, 4:00 - 6:00 p.m.

                         Saturday, October 18, 7:00 a.m. - 12:00 p.m.

                         Sunday, October 19, 7:30 a.m. ¨-11:00 a.m.

Please list name and city of exhibitors for nametags. (* indicates required fields)

1. *                                                                                                                                              
2. *                                                                                                                                              

For room reservations please contact the Grand Hotel Marriott Resort, Golf Club & Spa at 1-800-544-9933.  Please give the group code: masmasa and state that you are with the Mississippi Academy of Family Physicians to receive our group rate of $189.00 single/double occupancy.  Cut off date for group rate is 9/22/08.

Please print or type your company name exactly as you wish it to appear in print: 

*                                                                                                                                                          

COMPANY NAME (for Booth ID Sign)

*Contact Name                                                                      Title ___________________________

*Mailing Address                                                                                                                          

*City, State, Zip                                                                                                                            

*Daytime Phone                                                                 Fax                                                   

*E-mail Address                                                                                                                           

*___Yes, I need access to an electrical outlet. 

*___ No, I do not need access to an electrical outlet.

Cancellation Policy:

If a space is canceled after October 1, 2008, full payment for space will still be due and payable.  If cancellation becomes necessary, MAFP will refund $250 of the exhibit fee ONLY IF WRITTEN PRIOR to October 1, 2008.  If space is not paid for in full by October 1, 2008 it may be reassigned to another exhibitor at the option of the MAFP Education Committee.  Discounts and exhibit space cannot be given to organizations providing unrestricted grant money to the CME program.

Rules/Regulations:

Any company which reserves a booth space and does not inform MAFP of its plans for non-attendance will not be permitted to participate in future MAFP exhibitions and will also forfeit 100% of the total cost of the exhibit space assigned. 

*Signature                                                                                     *Date                                      

(*required)